Agendas and Minutes

August 30, 2016 Board Minutes

Royalton Township Board Minutes
6052 Royalton Road; Braham MN 55006
Email: This email address is being protected from spambots. You need JavaScript enabled to view it. -- Website: www.royaltontownship.com
August 30, 2016
Unapproved

 

 

7:41 pm, August 30, 2016, Chair Wayne Olson called the Royalton Township Board Meeting to order with Supervisor Marshall Pearson, Supervisor Jeff Schlaeger, Treasurer Wendy Tchida, and Clerk Roberta Folkestad present. The pledge of allegiance was recited.

 

After discussion, Supervisor Schlaeger motioned to add tools, clerk position, stuff in shop, maintenance on road patrol, and mound mowing to the agenda, and to approve the agenda, second by Supervisor Pearson, motion carried unanimously.  

 

After discussion, motion by Supervisor Schlaeger to approve the July 26, 2016 minutes as printed, second by Supervisor Pearson, motion carried unanimously.

 

The Treasurer’s Report was read. Motion by Supervisor Pearson to approve the Treasurer’s Report as read, second by Supervisor Schlaeger, motion carried unanimously.

 

After reading and discussing checks 8021 through 8066 in the amount of $18,102.29, motion by Supervisor Pearson to approve and pay all checks, second by Supervisor Schlaeger, motion carried unanimously.

 

Reconvene Royalton Township Annual Meeting:

 

7:46 pm, August 30, 2016, the Royalton Township Annual Meeting was reconvened. After discussion, Motion by Supervisor Schlaeger to set the 2017 Levy at: General Fund $155,000.00, Road and Bridge Fund $50,000.00, and the Fire Fund $14,000.00 for a total of $219,000.00, second by Chair Olson, motion carried unanimously. Being no further business allowed, motion by Supervisor Schlaeger to adjourn the reconvened annual meeting, second by Chair Olson, motion carried unanimously.

 

Public Forum:

 

Robert Adamak stated he does not like the idea of using calcium chloride on township roads due to owning vintage vehicles.

 

Planning Commission Recommendations:

 

The planning commission forwarded to the board the idea of not reading aloud the planning commission minutes at their meeting. All minutes are included in the meeting packets. After discussion, motion by Chair Olson to read the minutes of the regular meeting, but not the working meeting minutes, this should allow more time for items on the agenda, second by Supervisor Pearson, motion carried unanimously.

  

Old business:

 

After discussion, motion by Chair Olson to refund to David Latourelle $1,470.75 remaining from a $2,371.49 building permit issued by Building Inspector Marshall Lind, that was not used. The City of Milaca charged $900.74 for issuance of the permit. Motion second by Supervisor Pearson, motion carried unanimously.

 

After discussion about purchasing more road closed signage, the clerk was asked to find prices for the next township meeting.

 

There was discussion about the dust control problem on Maple Shores Drive. The planning commission will do further investigation into dust control and also into speed limit signs.

 

The sound system and wall murals are all installed. A round of applause was given to installer Hans Breiland for the job he did.

 

Hans Breiland installed the fire extinguishers here at the town hall. Thank you very much.

 

There were three quotes for work on Clover Road from Grasston Excavating & Landscaping. After discussion, motion by Supervisor Pearson to have Grasston Excavating & Landscaping do the Clover Road work at: $450.00 to clean out the ditch on the west side of the road, $550.00 to remove and replace one culvert adding two loads of class 5 gravel, and $700.00 to lower a second culvert with two loads of class 5 gravel, second by Chair Olson, motion carried unanimously.

 

The internet, website, and computer are waiting for Travis Kemen to return Chair Olson’s emails.

 

After discussion the board feels the township doesn’t need a charge account with Ace Hardware.

 

After discussion, motion by Chair Olson to accept the July resignation of Roberta Folkestad from the planning commission, second by Jeff Schlaeger, motion carried unanimously.

 

Percy Schneider has volunteered to check out the vacancy in the planning commission. She was invited to come to the September 20, 2016, working planning commission meeting.

 

Re-keying locks at the town hall and maintenance building is tabled for now.

 

Chair Olson reported it appears the information received about appointing Roberta Folkestad to fill the vacant clerk position might not be correct. More information will be sought for the next township board meeting.

 

New business:

 

The township is in need of tools for equipment maintenance. After discussion, motion by Chair Olson to approve $500.00 to purchase miscellaneous tools needed, to get a price to replace the air compressor, and Chair Olson will make up a list of tools on hand and tools needed with maintenance man Dan Saumer, second by Supervisor Pearson, motion carried unanimously.

 

There was discussion about the need to have Nortrax of Duluth continue to service the road patrol. There were several filters found when the maintenance building was cleaned, and Nortrax has agreed to credit the township for them. The supervisors will discuss this again next month.

 

Miscellaneous items were found when the maintenance building was cleaned. The town hall building plans found are now stored in the town hall, the old voting booth curtains were not wanted by anyone present so they will be thrown away, and after discussion, motion by Chair Olson to sell the 20” split rim truck tire found in the shed to Ryan Orvis for $1.00 to save the charges of getting rid of it, second by Supervisor Pearson, motion carried unanimously.      

 

After discussion, it was decided to stop mowing the septic system mound after September 15th to help protect it for winter.

 

The next town board meeting will be held at 7:30 pm, September 27, 2016.

 

The phone company letter regarding the culvert on Timber Drive was written June 3, 2016, and a final notice was sent July 27, 2016.

 

The road side tree and brush removal letters were sent August 26, 2016.

 

There has been a charge account at Hinckley Transfer Station that no one knew about.

 

The property owner on Clint Road turned his paper work into Zoning Administrator John Kemen who approved it and a permit was issued by Building Inspector Marshall Lind.

 

The missing road sign at junction of Hummingbird Road and State Highway 70 has been reported to Pine County and they will replace it.

 

There was discussion about the township’s road closed signs on Royal River Road that were placed there during the flooding when a culvert washed out. Someone has pushed sand into the washout and it is being driven through. Being it is a dedicated to the public way and not a township road, motion by Chair Olson to remove the signs, second by Supervisor Schlaeger, motion carried unanimously.

 

Supervisor Schlaeger has not received a reply from the road side sprayer company. He will continue to try to contact them.

 

Tom Belland on Church Road called concerning the pine trees in front of his house. The clerk will call and tell him they are far enough back from the road edge they will not be trimmed by the township, although East Central Energy may need to trim some.

 

Supervisor Pearson questioned why letters were not written to all property owners on all the roads listed in last month’s minutes. It was determined that some of the roads only had brushing to be done on them and did not need letters written to the property owners.

 

The clerk will send out letters to the property owners on Maple Shores Drive who have not returned permission forms.

 

There was discussion that perhaps a notice in the newspaper could replace or be used in conjunction with letters to property owners. It was stated that the township association strongly suggests letters to property owners.

 

Vertical trimming was discussed. There is a certain distance from the shoulder of the road that that can be done.

 

The township received a copy of a letter to the editor from the Pine City Pioneer concerning roads. It will be put onto the web site as it applies to all gravel roads.

 

After discussion, motion by Chair Olson to hire Dan Saumer as a permanent employee, second by Supervisor Pearson, motion carried unanimously.

 

Being no further town business, motion to adjourn by Supervisor Pearson, second by Chair Olson, motion carried unanimously. 8:36 pm, meeting adjourned.

 

Respectfully submitted: 

Roberta Folkestad Clerk

Chair Wayne Olson

Supervisor Marshall Pearson 

Supervisor Jeff Schlaeger