Agendas and Minutes

27 March 2018 Board Meeting Minutes

 Royalton Township Regular Board Meeting Minutes
6052 Royalton Road, Braham, MN 55006
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27 March 2018 - Approved

 

7:30 p.m., 27 March 2018, Chair Jeff Schlaeger called the Royalton Township regular board meeting to order with Supervisor Wayne Olson, Supervisor Marshall Pearson, Treasurer Wendy Tchida, and Clerk Duane Swanson present.  Also present were Deputy Clerk Roberta Folkestad, Zoning Administrator John Kemen, and Road Superintendent Dan Saumer.  The pledge of allegiance was recited.

 

Supervisor Olson moved, Supervisor Pearson seconded, to approve the agenda as presented with the addition of culvert request of Ernie Youngbauer, Pine City fire contract, equipment budget, and garbage bill.  The motion carried unanimously.

 

Supervisor Olson moved, Supervisor Pearson seconded, to approve the minutes of the regular board meeting of 27 February 2018 as presented.  The motion carried unanimously.

 

Chair Schlaeger moved, Supervisor Olson seconded, to approve the minutes of the board of canvass meeting of 13 March 2018 as distributed.  The motion carried unanimously.

 

Supervisor Olson moved, Supervisor Pearson seconded, to acknowledge receipt of the annual meeting minutes of 13 March 2018 as distributed.  Formal approval of the minutes will await action at the 2019 annual meeting.  The motion carried unanimously.

 

Treasurer Tchida gave her report, noting that the township has a current balance of $340,844.19 in the treasury.  Supervisor Olson moved, Supervisor Pearson seconded, to approve the report as presented.  The motion carried unanimously.

 

Supervisor Olson moved, Chair Schlaeger seconded, to approve payment of checks #8702 - 8739 and electronic fund transfer #01--2018 totaling $20,440.00.  The motion carried unanimously with Chair Schlaeger, Supervisor Olson, and Supervisor Pearson voting "aye."

 

Public Forum was offered.  Dale Stewart of 1231 Royal Heights Lane requested that the board do something about the generator noise emanating from 1255 Royal Heights Lane.  Chair Schlaeger instructed Supervisor Olson and Zoning Administrator Kemen to investigate.  Leslie Orvis reported that he had received a complaint from a resident about dog issues at 1386 Sherwood Street.  Chair Schlaeger instructed Supervisor Olson and Zoning Administrator Kemen to investigate. 

 

Planning Commission recommendations:

No action has been taken on the Eagle Lane turnaround.

 

Clerk Swanson introduced, and distributed, six draft letters concerning noncompliant subsurface septic systems.  These drafts reflect grammatical changes recommended by the board and planning commission at their recent meetings.  The planning commission recommends them to the board.  Supervisor Olson moved, Supervisor Pearson seconded, to approve the drafts and file them in the office for future use.  The motion carried unanimously.

 

Clerk Swanson distributed draft language to introduce updates to the township ordinances at the public hearing on 24 April.  The planning commission recommends this language to the board.  Chair Schlaeger moved, Supervisor Olson seconded, to approve the draft language.  The motion carried unanimously.

 

Old Business:

Two gravel quotes had been received as of the 6:30 p.m., 27 March 2018 deadline.  The board opened the quotes:  Bjorklund Companies quoted $10/yard; Rydberg & Sons quoted $11.87/yard.  Both quotes included the mandated certificate of insurance liability and sieve testing results.  After substantial discussion, Supervisor Olson noted that testing of gravel roads approved at a board meeting in 2017 had not been done because of weather and that this would be done this spring.  This testing will help determine the quality of gravel needed on various roads.  Therefore, he recommended that no quotes be awarded at this meeting.  Chair Schlaeger thanked both firms that submitted quotes and noted that both quotes remain on the table.  By consensus, the board approved this action.  Chair Schlaeger instructed the planning commission to study bids, requirements, etc., and report back to the board.

 

Supervisor Olson reported that no further updates from legal counsel regarding excess vehicles at 4843 Brunswick were available.

 

Clerk Swanson noted that documents have been received on which the township could apply for an identification number in order to receive a share of fines based on violations in the township.

 

Supervisor Pearson gave an update on the township playground.  Some equipment had been made and would be received in the coming weeks.  Installation is currently scheduled for 3 June.  Before that, Supervisor Pearson will be coordinating with John DeGray about site preparation.  Chair Schlaeger reported that ten Lions members have agreed to assist in the installation.  Supervisor Pearson called for donations of lunch for the workers.

 

Supervisor Olson reported that no new information was available on monitoring services, but that the present security system was functioning and monitoring was occurring.

 

New Business:

The township has received a request, via telephone, to address an old building and camper at PID #29.0134.000 on Brunswick Road.  Consensus of the board was that the situation at this property did not violate the existing ordinance.  This property still has a tax judgment against it for previous cleanup.  A small portion of the judgment has been paid, but most of it remains on the books.  Deputy Clerk Folkestad will report this reality to the requestor and will verify with the county that the judgment is still current.

 

Supervisor Olson reported that Ernie Youngbauer had requested that the township thaw the frozen culvert in his driveway.  Per the board, the township has a policy not to thaw culverts unless it is threatening township roads or property.  Supervisor Olson was unsuccessful in removing the blockage and will report the township's policy to Mr. Youngbauer.

 

Supervisor Olson moved, Chair Schlaeger seconded, to approve and sign the contract for fire services with the city of Pine City.  The motion carried unanimously.

 

Board members questioned if existing levies included set asides for future equipment purchases.  The consensus was that $25,000 per year had been allocated for a future truck purchase for several years.  Chair Schlaeger instructed the planning commission to investigate and report back to the board.

 

Deputy Clerk Folkestad reported that the garbage bill did not include a charge for late payment, but it did include an extra charge necessitated by the ownership change.  No further action was needed.

 

 

The board reactivated its previous discussion about the dog situation at 1386 Sherwood Street.  Chair Schlaeger moved, Supervisor Olson seconded, to authorize Zoning Administrator Kemen and Supervisor Olson to consult with legal counsel if, after inspection, the existing situation violates the town ordinances.  The motion carried unanimously.

 

Road Superintendent Dan Saumer reported that the oil leak in the town truck has been fixed.

 

FYI

The Board of Equalization is scheduled for 9:00 a.m. 23 April 2018, at the town hall.  The annual road inspection will follow the equalization meeting.  All supervisors, the road superintendent, and the clerk will participate.  Prior to the road inspection, Supervisor Olson and Road Superintendent Saumer will review ditches and culverts and have this report available for the inspection.  Deputy Clerk Folkestad attended the Pine County Township meeting of 24 March and submitted a written report.  She continues to serve on its executive committee.  Chair Schlaeger noted the public hearing on ordinance updates on 24 April 2018.

 

The next town board meeting will be at 7:30 p.m., Tuesday, 24 April 2018.

 

At 8:29 p.m., Supervisor Pearson moved, Supervisor Olson seconded, to adjourn.  The motion carried unanimously.

 

Respectfully submitted:

Duane P. Swanson, Clerk

Jeff Schlaeger, Chair/Supervisor

Wayne Olson, Supervisor

Marshall Pearson, Supervisor