Agendas and Minutes

October 30, 2018 Board Minutes

Royalton Township Regular Board Meeting Minutes
6052 Royalton Road, Braham, MN 55006
Email: This email address is being protected from spambots. You need JavaScript enabled to view it. -- Website: www.royaltontownship.com
30 October 2018
Approved

 

7:35 p.m., 30 October 2018, Chair Jeff Schlaeger called the Royalton Township regular board meeting to order with Supervisor Marshall Pearson, Supervisor Wayne Olson, Treasurer Wendy Tchida, and Clerk Duane Swanson present.  Also present was Road Superintendent Dan Saumer.  The pledge of allegiance was recited.

 

Supervisor Olson moved, Supervisor Pearson seconded, to approve the agenda as presented with the addition of 540th Street and Timber Drive.  The motion carried unanimously.

 

Supervisor Olson moved, Supervisor Pearson seconded, to approve the minutes of the regular board meeting of 25 September 2018 as presented. The motion carried unanimously.

 

Treasurer Tchida gave her report, noting that the township has a current balance of $305,396.61 in the treasury.  Supervisor Pearson moved, Chair Schlaeger seconded, to approve the report as presented.  The motion carried unanimously.

 

Supervisor Olson moved, Supervisor Pearson seconded, to approve payment of checks #8969 - 8998 totaling $15,034.25.  The motion carried unanimously with Chair Schlaeger, Supervisor Olson, and Supervisor Pearson voting "aye."

 

Public Forum was offered.  No one spoke.

Planning Commission recommendations:

Supervisor Olson moved, Supervisor Pearson seconded, to endorse the recommendation of the Planning Commission to approve the "Findings of Fact and Decision" relating to the Wayde S. Lerbs's interim use permit for a commercial mining operation in Royalton Township and to grant the interim use permit.  Additional restrictions contained in the findings of fact and decision remain as part of this approval.  The motion carried unanimously.

 

By consensus, the board and Chair Schlaeger directed the Planning Commission to consider the issues surrounding the proposed land subdivision and parcel sales near Maple Shores, consider options, and review the issue of "hardship" variances.

 

Old Business:

Supervisor Olson reported that 30 days have passed without resolution of the zoning issues at 1386 Sherwood Street.  Supervisor Pearson moved, Chair Schlaeger seconded, to proceed with the legal process to resolve the violations.  The motion carried unanimously.

 

Supervisor Olson noted that, upon recommendation of legal counsel, any future violation issues should not be granted 30 day extensions because occasionally board meetings occur less than 30 days apart, essentially necessitating a two-month delay in activity.  Counsel recommends limiting extensions to 20 or 25 days.

 

Supervisor Olson reported that Zoning Administrator John Kemen is in contact with legal counsel regarding junk at 9435 Apple Road.  Some progress has been made, and the owners have asked how many more steps need to be taken.  Zoning Administrator Kemen notes that five vehicles still exist south of the road, one junk demo car by house, plus another 4 vehicles in driveway.  To be in compliance with the ordinance no more than five “junk” vehicles are allowed.  Counsel recommends a delay of 20 days in legal action along with additional specific steps that should be taken.  Supervisor Pearson moved, Chair Schlaeger seconded, to allow the owners 20 additional days to complete the cleanup.  The motion carried unanimously.

 

Board members had reviewed the situation at 4696 Clover Lane. The silage pile has been removed and not replaced.  By consensus, the board tabled this issue until the 2019 road inspection.

 

Supervisor Olson explained the proposed contract with North Watch Security and Fire Alarms for installation and monitoring of a security system for the town's buildings.  Equipment installation totals $625.00 with monitoring costs of $23.95 per month for a 36-month monitoring agreement.  Chair Schlaeger moved, Supervisor Pearson seconded, to approve the proposed contract at the quoted price.  The motion carried unanimously with Chair Schlaeger, Supervisor Olson, and Supervisor Pearson voting "aye".

 

Royalton's e-mail address discussion was tabled until the November meeting.

 

Supervisor Olson reported that he has a quote from a firm that would backup our electronic files nightly at a cost of $100, plus six cents per gigabyte.  Chair Schlaeger moved, Supervisor Pearson seconded to approve.  The motion carried unanimously with Chair Schlaeger, Supervisor Olson, and Supervisor Pearson voting “aye”.

 

No response had been received from Vincent Frye regarding the ditching issue off Homer Road.  By consensus, the board deferred any action until after the 2019 road inspection.

 

Mr. John DeGray reported that tree/brush removal near the Eagle Lane turnaround is pending.

 

Road Superintendent Saumer reported that the road signage order had been fully received and that some of the dead end signs have been erected.  He also reported that the grader blade extension purchase had been completed.

 

Clerk Swanson reported that, at the direction of the board, he had contacted the town's insurance carrier for an inspection of potential hail damage on the roofs of township buildings.  Insurance Adjuster Leo Schmidt had discussed a visit with Road Superintendent Saumer, had inspected all three roofs, and had determined that there had been "absolutely no damage" from the hail.

 

Clerk Swanson reported that no action had been taken on fireproof file cabinets.

  

New Business:

Will Schmidt was present to discuss his concerns with the condition and grading of 540th Street.

He noted that large clumps of dirt remained in the roadway and that passing was nearly

impossible.  Supervisor Olson noted the poor quality gravel on 540th.  Chair Schlaeger directed Supervisor Olson to review this situation and discuss with Nessel Township as appropriate.

 

Clerk Swanson reported that he had received a call from a resident complaining on the condition of Timber Drive, noting that the complainant declared it to be nearly impassable, even to farm equipment.

 

Supervisor Olson presented two quotes for carbide insert blades and related hardware: KRIS Engineering, Inc. quoted $2,408.80 and H&L Mesabi, Inc. quoted $2,520.36.  Supervisor Olson moved, Chair Schlaeger seconded, to accept the quote of KRIS Engineering.  The motion carried unanimously with Chair Schlaeger, Supervisor Olson, and Supervisor Pearson voting "aye".

 

Clerk Swanson reported that Deputy Clerk Roberta Folkestad has been representing Royalton at the semi-annual meetings of the Pine County Township Officer's Association.  She has resigned from the organization and strongly recommends that Royalton be represented in this forum.  The board reviewed this issue and took no action.

 

Road Superintendent Saumer reported that ditch cleanouts for Hummingbird, Butterfly, and Hazelnut were being considered.

FYI

Chair Schlaeger called attention to information updates on the agenda: Public test of election equipment will be held 3 November at 9:00 a.m.; general election hours will be 7:00 a.m. to 8:00 p.m.; approval of the Belland Estate subdivisions was forwarded to Pine County; town road mileage certification was delivered to Pine County; the realty company has been contacted regarding the garage on Bears Ear; security monitoring checks have not been cashed since February.  Clerk Swanson read a card from the Braham School social studies teachers thanking the board for use of its "Vote Here" sign in the district’s 2018 mock election.  Road Superintendent Saumer noted that the snow plow truck had been inspected and that its speedometer head needs checking.  The next town board meeting will be at 7:30 p.m., Tuesday, 27 November 2018, and the December meeting will be December 11.

 

At 8:15 p.m., Supervisor Olson moved, Supervisor Pearson seconded, to adjourn.  The motion carried unanimously.

 

Respectfully submitted,

Duane P. Swanson, Clerk

Jeff Schlaeger, Chair/Supervisor

Wayne Olson, Vice-Chair/Supervisor 

Marshall Pearson, Supervisor